Clearance & Expenditure Superintendent (Division Head) 4 views

Location/Duty Station: Addis Ababa, Head office
Company: Kurmuk Gold Mine PLC (KGM), a subsidiary of Allied Gold Corp
Employment Type: Full-Time | Head Office-Based

The Role

We are seeking an experienced and highly organized Clearance & Expenditure Superintendent (Division Head) to oversee and coordinate customs clearance operations, logistics expenditure control, import/export documentation, and transportation cost management. The Clearance & Expenditure Superintendent will ensure efficient clearance processes, compliance with customs and regulatory requirements, accurate cost tracking, and timely movement of goods while supporting operational efficiency and cost optimization. The ideal candidate will possess strong analytical, coordination, negotiation, and problem-solving skills with the ability to manage multiple operational activities in a fast-paced industrial environment.

Key Responsibilities

Customs Clearance & Documentation Management

• Supervise and coordinate import and export clearance activities to ensure timely processing of shipments.
• Ensure all customs documentation, permits, licenses, and shipping documents are complete and compliant with regulatory requirements.
• Liaise with customs authorities, freight forwarders, clearing agents, and government agencies to facilitate smooth clearance operations.
• Monitor shipment status and resolve customs clearance delays or documentation discrepancies.
• Ensure compliance with local and international customs regulations, trade laws, and company procedures.
• Maintain accurate records of customs transactions, duties, taxes, and clearance documentation.

Expenditure & Cost Control Management

• Monitor and control logistics, clearance, transportation, and operational expenditures.
• Review invoices, freight charges, customs duties, taxes, and service provider costs for accuracy and compliance.
• Track logistics expenses and prepare expenditure reports for management review.
• Identify opportunities for cost reduction and operational savings without compromising service quality.
• Assist in preparing budgets and monitoring logistics and clearance-related expenses.
• Ensure proper authorization and documentation of operational expenditures.

Logistics & Shipment Coordination

• Coordinate inbound and outbound shipment activities with suppliers, transporters, clearing agents, and warehouse teams.
• Monitor transportation schedules and shipment movements to ensure timely delivery of goods and materials.
• Coordinate cargo handling, container movement, and shipment dispatch activities.
• Resolve transportation and shipment-related issues promptly to avoid operational disruptions.
• Ensure safe and efficient transportation practices are followed.

Compliance & Regulatory Management

• Ensure compliance with customs regulations, tax requirements, import/export laws, and company policies.
• Maintain updated knowledge of customs procedures, tariffs, and regulatory changes.
• Support internal and external audits related to customs, logistics expenditures, and compliance activities.
• Ensure all operational activities comply with health, safety, environmental, and legal requirements.
• Maintain confidentiality and accuracy of financial and customs records.

Team Leadership & Operational Support

• Supervise and support clearance, logistics, and documentation personnel.
• Assign duties and monitor staff performance to ensure operational efficiency.
• Provide guidance and training on customs procedures, documentation standards, and expenditure control processes.
• Foster teamwork, accountability, and continuous improvement within the department.
• Coordinate effectively with procurement, finance, warehouse, and logistics teams.

Reporting & Continuous Improvement

• Prepare regular operational, customs, and expenditure reports for management.
• Monitor KPIs related to clearance timelines, shipment performance, and logistics costs.
• Analyse operational processes and recommend improvements to increase efficiency and reduce delays.
• Support implementation and effective utilization of ERP systems, logistics software, and reporting tools.
• Contribute to continuous improvement initiatives and operational excellence programs.

Qualifications & Requirements

Education

• Bachelor’s Degree or MA in Logistics, Supply Chain Management, Business Administration, Accounting, Finance, or a related field from a recognized institution.

Experience

• Minimum of 5–10 years of proven experience in customs clearance, logistics operations, transportation coordination, or expenditure control. Experience managing import/export processes and customs documentation is highly preferred.
• Professional certifications in logistics, customs management, supply chain, or transportation are advantageous
• Experience within heavy industry, mining, manufacturing, or cement factory operations is advantageous.

Technical Skills

• Proficiency in ERP systems, logistics software, customs documentation systems, and Microsoft Office applications.
• Strong understanding of customs clearance procedures, freight operations, and expenditure management.
• Excellent analytical, reporting, and cost-control skills.
• Strong negotiation and communication abilities.
• Strong leadership, organizational, and problem-solving skills.
• Ability to manage multiple priorities and work under pressure.
• High attention to detail and accuracy.

Other Requirement

• Customs Clearance Management
• Expenditure & Cost Control
• Import & Export Documentation
• Logistics & Transportation Coordination
• Compliance & Regulatory Management
• Vendor & Stakeholder Relationship Management
• Reporting & Data Analysis
• Budget Monitoring
• Process Improvement
• Risk Management
• Team Leadership & Staff Supervision
• Customer Service Orientation