Country Administrator 18 views

The Country Administrator is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in country.

The Country Administrator will be part of the senior management team and is expected to work with the Project Managers, Coordinators and Accountants in the field in order to support the management of the projects.

 Responsibilities

Administration and finance

• Ensure compliancy with financial and administrative requirements set by the Donors and by COOPI;
• Provide  technical  support  on  correct  application  of  the  COOPI  and  donors’ administrative  procedures  to  the  Project  Managers
• Control and assure compliance of program expenditures with program budgets;
• Monitor cash flows and supervise petty cash handling;
• Supporting Project Managers in the management of projects budget, ensuring that the financial resources available for the projects are spent following the donor’s´ procedures and according to the project’s budgets.
• Monitor  the  sustainability  of  the  Country  Coordination  and field offices under the Regional Coordination responsibility, and verifies the correct costs’ attribution/distribution;
• Ensures sound planning and preparation of budgets, amendments and forecasts together with the project manager.
• Manage financial audit performed on the projects
• Supervise yearly financial audit on general accounting for local authorities

 Logistics

• Procurement: provide technical oversight to the procurement process and ensure proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme;
• Support and control the activities of logistic office in compliance with the organization regulations and the major donors including ensuring the correct management of the stock of materials and equipment and preparing, updating and management of the inventories

 Human Resources

• Coordinate and supervise overall human resources policy implementation, included Labour Law application, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained.

Reporting

• Prepare periodical project financial reports and/or requests to be sent to COOPI Milan HQs;
• Produce monthly cash and bank reconciliation statements;

Job Requirements

Education

• Degree in economics, finance, accounting, administration or related field.

 Essentials

• A minimum of five  years of relevant working experience;
• Good knowledge of main donors’ administrative rules and procurement procedures (ECHO, UE, UN, AICS)
• Experience in logistics, procurement and security matters is a strong advantage;
• Experience in liaising with governmental/ local authorities, IOs and NGOs;
• Ability to understand the administrative policies of the donors;
• Proven capacity to work in a team is essential; experience in organizing and supervising a complex team is a plus;
• Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
• Fluency in English;
• Budget design and management

 Soft skills

• Strong analytical and practical problem-solving skills;
• Institutional relations management and cultural context understanding;
• Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
• Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;
• Demonstrated ability to work in stressful environments and under pressure;
• Very good inter-personal behaviour;
• Computer literacy, with high proficiency in the use of standard office software applications.

 Plus

• Experience in organizing and supervising a complex team;
• Knowledge of Italian;
• Previous work experience in country;
• Knowledge of COOPI’s procedures;

How to Apply

Application duration: 15 days starting from the date of advertisement

 Salary and benefit: Gross monthly salary ranging from ETB 50,000 to 70,000 plus benefits depending on relevant experience.

 How to Apply

Interested applicants should submit all their academic credential, CV and meaningful motivation letter stating why s/he wishes to work for COOPI, by mail or in person in a sealed envelope to the address mentioned below  OR by e-mail to: [email protected]

COOPERAZIONE INTERNAZIONALE (COOPI)

P.O.Box:  2204, Addis Ababa, Ethiopia

COOPI office in Addis Ababa, Yeka Subcity- Woreda 8 – House New – Ethiopia

 Telephone: 0116591001 or 0116591921

NB: Only short listed candidates who meet the requirements will be contacted. Women are highly encouraged to apply.