Driver/ Field Support, Ethiopia Sustainable Peace Activity 101 views1 application

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Position Purpose

The Driver is responsible for driving a Sustainable Peace vehicle to transport Sustainable Peace Activity personnel and goods. She/he takes care of the passengers, the property in his/her custody and ensures that the vehicle is insured and properly maintained. She/he also helps with supporting logistical coordination for field activities and makes cash disbursements to support field activities as required. She/he also supports the finance and administrative units in collection of receipts, transfer of payment, bank advice and other similar assignment. She/he also reports accidents immediately to the supervisor.

Key Responsibilities

The specific duties to be carried out by the successful candidate are listed below:

Transporting persons and goods

• Drives assigned vehicles for transporting authorized personnel, delivery and collection of mail, documents, and others.
• Log official trips as per Pact’s rules, including daily mileage, fuel consumption.
• Ensure vehicle is insured.
• Ensures that her/his license is renewed.
• Performs miscellaneous errands.
• Picks up or meets persons according to appointment request or schedule.
• Undertakes field trips transporting staff and visitors.
• Meets and assists staff/ visitors on arrival and departures at airports as assigned.
• Make sure that external people assigned to be transported with Sustainable Peace vehicle for project activates sign Transport Service request form.
• Make sure and collect the required information ahead of field trips to ensure safety and security of the journey in consultation with immediate supervisor.
• Prepare pay sheets and make sure it is approved to make settlements of the advance.
• Collects customer feedback after completion and delivery of services to ensure customer satisfaction and report the feedback to immediate supervisor.
• Before departure, make sure and be aware of the objective and schedule of the field assignment to deliver effective and efficient transport service.
• Ensure efficient movements of goods or supplies as per the objective of the program and its schedule.

Maintenance of vehicles

• Responsible for the day-to-day maintenance of the car, checks oil, water, brakes, tires
• Takes responsibility for the safety of the vehicle assigned tools and accessories.
• Ensures that the vehicle is always kept clean and usable.
• Follows up maintenance need of the vehicle and promptly reports back to immediate supervisor.
• Makes sure that he/she drives within the speed limits set by Pact and according to traffic regulations.
• Observes the host country’s traffic regulations.
• Make sure to wear seat belt and always asks and make sure that his/her passengers wear seat belt.
• Ensures that vehicle is equipped with First Aid Kit & fire extinguishers and capable of providing first aid services.
• Make sure that the vehicle is maintained and repaired as per the request and write a satisfaction note after the maintenance service is completed.
• Ensures validity of his/her driving license
• Performs minor repairs and always ensures the safety of the car.
• Assist with the logistic activities of the office.

Field Logistical Support

• Back stops and works closely with the procurement unit to support logistical arrangement of activities.
• Ensure that the vehicle is available and appropriately packed for all field trips.
• Assists in loading and unloading of all logistical equipment and passenger luggage.
• Ensures orderly arrangement and proper handling and care of all items being transported, during transport, loading and unloading.
• Supports arranging logistical requirements for workshops in town or field as necessary.
• Works closely with procurement and storekeeper to support purchases processes.
• Picks up all necessary material for project activities and office operations.
• Assist in hand lithe office effecting periderm at field workshops, meetings and, especially at field sites away from office.
• Support video and photo documentation of various activities as required.
• Participate in field program as part of wider team and proactively engaged in field assignments.
• Work closely with immediate supervisor on current security updates to secure all passengers and properties from risk.
• Follow Pact’s security policy and procedure which includes incident reports and move staff to sage place as per the guidelines.

Financial support, Cash collection and Payments

• Works closely with finance unit and handles bank deposits, payment transfer and collection of advice in a timely manner.
• Handle cash transfer letter and timely collection of documents.
• Facilitate various payments as per the instruction of immediate supervisor.

Reporting

• Report accidents timely to her/his supervisor and to nearby Police station.
• Collect and submits police/traffic report on traffic accidents to supervisor.
• Report any accidents using standard incident reporting format within 24 hrs to supervisor.
• Make sure that the accidents are reported to the Insurance Company in consultation with supervisor.
• Work closely with immediate supervisor to make sure that the insurance process is properly finalized as per the policy requirement.