Executive Assistant 12 views

The Executive Assistant at National Transport PLC plays a crucial role in providing high-level administrative support to senior management. This full-time position requires a senior professional with 5-8 years of experience, based in the office in Addis Ababa. The successful candidate will be responsible for coordinating schedules, managing communication, and ensuring efficient office operations. This role demands strong organizational skills and the ability to adapt in a fast-paced environment.

Key Responsibilities:

• Manage executive schedules, appointments, and travel arrangements efficiently.
• Prepare and organize meetings, including agendas, minutes, and follow-up actions.
• Serve as the primary point of contact for internal and external communications.
• Maintain accurate records and files, ensuring confidentiality and accessibility.
• Develop and implement administrative procedures to enhance operational efficiency.
• Assist in project management, tracking deadlines and deliverables.
• Coordinate logistics for events and meetings, both on-site and online.
• Conduct research and compile data to support decision-making processes.
• Prepare reports and presentations using Microsoft Office tools.
• Support the executive team in various tasks and special projects as needed.

Required Skills:

• Demonstrate exceptional communication skills, both verbal and written.
• Exhibit strong attention to detail in all aspects of work.
• Apply effective problem-solving skills to address challenges.
• Proficiently utilize Microsoft Office Pack, including Word, Excel, Access, Publisher, Outlook, and PowerPoint.
• Display adaptability in managing changing priorities and tasks.
• Implement effective time management strategies to meet deadlines.
• Foster positive relationships with colleagues and stakeholders.
• Analyze information and data to support executive decisions.
• Maintain professionalism and discretion in handling sensitive information.
• Exhibit strong organizational skills to manage multiple tasks simultaneously.

Desired Skills:

• Possess advanced analytical skills for data interpretation.
• Showcase strong interpersonal skills to engage effectively with diverse teams.
• Exhibit flexibility and adaptability in a dynamic work environment.
• Demonstrate proficiency in creating impactful presentations.
• Utilize problem-solving skills to enhance team collaboration and efficiency.