Executive Assistant 14 views

Maleda Foam and Plastic Manufacturing are looking for qualified and motivated professionals to join our team for the following position:

1. Executive Assistant

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Secretarial Science, or a related field.
• Minimum of 4–5 years of relevant experience as an Executive Assistant, Personal Assistant, or Office Administrator, preferably supporting senior management.
• Excellent written and spoken English; proficiency in Amharic / other local language are an advantage.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook ) and virtual meeting tools.
• Strong organizational, time-management, and multitasking skills.
• Exceptional integrity, professionalism, and discretion.

Key Responsibilities

• Manage the executive’s calendar, appointments, meetings, and travel arrangements, anticipating conflicts and priorities.
• Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the executive.
• Draft, proofread, and edit letters, reports, presentations, memos, and other official documents.
• Prepare meeting agendas, take accurate minutes, and follow up on action items and deadlines.
• Coordinate board and committee meetings, including logistics, materials, and documentation.
• Handle confidential and sensitive information with the highest level of discretion.
• Serve as the first point of contact for visitors, partners, and stakeholders, representing the organization professionally.
• Maintain organized filing systems, both electronic and hard copy, and ensure records are up to date.

Preferred Qualifications

• Professional certification in executive administration or office management.
• Experience coordinating board meetings and international travel.
• Familiarity with document management and project management tools.

Key Competencies

• Initiative and sound judgment
• Clear and professional communication
• Attention to detail and accuracy
• Ability to work under pressure and meet tight deadlines
• Interpersonal skills and cultural sensitivity
• Adaptability and a service-oriented mindset