Job Description
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
ACCOUNTABILITIES
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. Be in charge of the petty cash
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
Job Requirements
Education: Desirable finance, business or administration related diploma
Experience: • Essential previous working experience of at least two years in relevant
jobs.
• Desirable experience in MSF or other NGOs in developing countries.
Language: • Mission Language and Local Language essential
Knowledge: Essential computer literacy (word, excel, internet)
Competencies:
• Result
• Team
• Flexibility
• Commitment
Stress Management L2
How to Apply
All applicants should send a CV, cover letter, educational records, work certificates and copy of national ID card by email to [email protected] (please indicate ¨On the subject box: the vacancy title, ¨your name¨ ON THE SUBJECT LINE OF YOUR COVER LETTER)
PLEASE NOTE THAT BECAUSE OF COVID MOVEMENT RESTRICTIONS, APPLICATION FILES GIVEN PHYSICALLY TO ANY MSF SPAIN OFFICE OUT OF ADDIS ABABA WILL NOT BE CONSIDERED. PLEASE SCAN AND SEND BY EMAIL.
MSF Spain promotes the EQUITY, DIVERSITY & INCLUSION.
MSF Spain encourage internal grow and development.
We strongly encourage INTERNAL STAFF, WOMEN and PEOPLE WITH DISABILITIES (compatible with the nature of the work) to apply.
Incomplete applications will not be accepted.
Please note that only short-listed applicants will be contacted.
Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.
Posting date: 04 May 2021
Ending date: 09 May 2021
More Information
- Address Addis Ababa
- Salary Offer Less than 20,000
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc
- Text Area field Salary: 15,556.00 ETB
