Finance and Operations Manager 27 views

USAID Empowered Communities Activity

Pact Overview

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Project Overview

USAID/Ethiopia intends to award a five-year assistance activity entitled USAID Empowered Communities to improve healthcare outcomes through evidence-based and theory-grounded community ownership of health and strengthened social accountability systems. The USAID/Ethiopia Empowered Communities Activity (ECA) will be funded with a majority of family planning funding and some maternal and child health funding; therefore, all expected results and proposed solutions should contribute to the betterment of the lives of women, children and men who access reproductive, newborn, maternal, newborn, adolescent, and child services, with a meaningful emphasis on family planning services.

Position Purpose

Pact seeks an experienced Finance and Operations (F&O) Manager for the anticipated ECA opportunity.

S/he will be responsible for the day-to-day administration and financial operations of the project, overseeing and managing overall procurement, financial, contractual, operational, safety and security, and compliance support. The F&O Manager will manage and supervise administrative, finance, contractual and compliance sections; train and mentor staff on policies and procedures, donor regulations, new systems, and financial best practices; and working closely with the Chief of Party and US-based personnel to ensure compliance with all donor regulations and effective and proactive management. The F&O Manager will report to the Chief of Party (administratively) and the Pact Ethiopia Finance & Operations Director (technically). This position is contingent upon award.

Key Responsibilities:

The specific duties to be carried out by the successful candidate are listed below:

• Provide overall procurement, financial, operational, safety and security, and compliance support to the project.
• Oversee management of sub-contracts, sub-awards, and/or possibly Grants under Contracts (GUCs).
• Ensure funds expended are compliant with US government regulations and policies.
• In consultation with the Pact Ethiopia Finance and Operations Director, implement fraud mitigation practices and ensure systems and processes are implemented effectively to support implementation of the award, which may be a contract or a cooperative agreement.
• In consultation with the Pact Ethiopia Finance & Operations Director, initiate, develop, maintain, and revise policies and procedures for the general operation of the finance and compliance program and its related activities, and promote cost efficiency and compliance with all rules and regulations.
• Identify potential areas of financial and compliance vulnerability and risk and develop or implement corrective action plans to resolve problematic issues.
• Ensure proper financial documentation and reporting, establish and provide direction and management of project funds.
• In collaboration with the Ethiopia CO support team, ensure the development, management, and complete life cycle of a variety of procurement mechanisms, including but not limited to purchase orders, sub-grants, sub-contracts, and/or GUCs.
• Manage the project award budget, tracking project spending and preparing financial reports for submission to USAID.
• Analyze ECA’s financial data with attention to the impact of adaptation on programming.
• In consultation with the COP and the Pact Ethiopia Country Director and Finance & Operations Director, develop, implement, and adjust when required the project’s safety and security strategy and protocols, and serve as the point of contact for the person in charge of security at USAID for any issue related to security reports and procedures for the project.
• Mentor and supervise finance, operations, and other staff engaged in the activities noted here.

Basic Requirements:

• Master’s Degree in Business Administration, Finance or Accounting or equivalent.
• At least eight (8) years’ experience working in international development, preferably democracy and governance activities.
• At least four (4) years’ experience in financial compliance and progressive supervisory work experience directly supervising administrative, finance, and/or operations staff.
• Demonstrable experience with management and/or administration for USAID projects, including experience managing sub-awards and GUCs.
• Knowledge of U.S. government references including OMB Circulars (e.g. A-122), 22 CFR 226 and 22 CFR 228, ADS, FAR, AIDAR, CAS, FFATA, DSSR, and FTR.
• Experience working with Ethiopian civil society organizations.
• Experience managing USAID contracts and/or cooperative agreements.
• Knowledge of USAID rules, regulations and policies, particularly financial reporting and compliance requirements.
• Fluency in English and Amharic (oral, writing, and reading)
• Ability to travel within Ethiopia and occasionally internationally, when health and safety concerns regarding COVID-19 diminish.
• Proficiency in relevant computer applications and databases.

Preferred requirements:

• Ethiopian nationals are strongly encouraged to apply.