Job Description
About the Organization
Development for Peace Organization (DPO) is an Ethiopian non-profit organization established in 2020 with a mission of striving to meet the humanitarian and developmental needs of societies regardless of race, color, religion or cultural background. We are legally registered to work in Ethiopia (Reg. 5164) as National NGO and as INGO in South Sudan (Reg. 4178), Somalia (Reg. NGOD/Moifar0422/022) and Kenya (OP.218/051/22-400/12732); it is also processing its registration in Yemen. We are currently seeking an experienced Human Resource Assistant to join our mission-driven organization.
Job Summary
Human Resource (HR) Assistant of DPO is mainly responsible for overall recruitment process as well as keep and update all employee personal file including a per the organization HR manual.
Duties and Responsibilities:
- Follows up on recruitment of positions in posting vacancies, receiving and summarizing applications;
- Conducts shortlisting of applications and facilitates candidate selection in consultation with the Operation Manager, Program Director and Finance Manager;
- Prepares employment minutes at project level and follows up on approval of employment minutes;
- Ensures successful candidates fulfill all required HR formalities before employment contract agreement is issued;
- Ensures individual personnel files are kept under each project with basic employee information for easy reference
- Drafts contract agreements & letters on personnel issues and submits for signature in accordance with decisions made by his/her immediate supervisor;
- Prepares identity cards for employees and contract agreements, and submits to the DG;
- Follows up and notifies in due time the concerned departments and projects of ending contracts and probation periods of employees, and request for appropriate actions
- During termination makes sure that all properties of DPO are returned including identity cards;
- Receives applications and categorize them accordingly;
- Assists the Human Resource in preparing candidates profile;
- Verify for reference check of the selected candidate;
- Organize and deliver orientation to new employees recruited at project level;
- Helps in shortlisting of applications for vacancies posted at the head office level
- Organizes and handles personnel records of employees such as annual leaves, sick leaves, performance evaluation results and others;
- Collects and compiles statistical data on personnel matters and releases information when required in consultation of the Human Resource Department at HO;
- Distributes employee performance evaluation forms, ensures that all are filled-out properly and summarizes the evaluation reports;
- Performs other related activities assigned by the immediate supervisor;
- Assists in updating personnel policies and procedures;
- Follows up on employee pension document submission to the respective Pension Agency and ensures each employee has pension ID card on time;
- Gives required support in following up employee insurance related issues;
- Performs any additional activities which may assigned by the Medical Director.
Required Number: one (1)
Report to- Medical Director.
DPO is committed to diversity and inclusion in its workforce and encourages all candidates to apply to join the organization, regardless of gender, nationality, religious/ethnic heritage, or disability.
DPO has a zero-tolerance policy for sexual exploitation and abuse, sexual harassment, authority abuse, and discrimination. DPO follows the principles of UN Child Protection. As a result, all shortlisted candidates will be subjected to thorough reference and background checks, as well as being expected to conform to these standards and principles.
Job Requirements
Qualifications:
- Education: BA in Human Resource Management, Business Administration or in other related field of study
- Experience: Minimum of 2 years for BA, 3 years for Diploma.
Interested and qualified candidates shall fill out this form and submit their motivation letter along with their non-returnable updated resume as a Merged PDF file through [email protected] until April 4, 2024
Qualified women are strongly encouraged to apply!
Note: Use “Human Resource Assistant” as the subject line of your email!
More Information
- Address Ethiopia
- Experience Level Mid level
- Total Years Experience 0-5
