Import Export Assistant 4 views

Import Export Assistant

Key Responsibilities

Documentation & Compliance

• Prepare, verify, organize, and maintain all company import and export documentation in compliance with Ethiopian customs and government regulations.
• Apply for import and export permits through the Ethiopia Single Window (ESW) system and ensure timely approval.
• Prepare and review key import/export documents including:
  • Preform invoices
  • Commercial invoices
  • Packing lists
  • Bills of Lading (B/L), Air Waybills (AWB), Truck Waybills (TWA)
  • Certificates of Origin
  • Insurance certificates
  • Inspection certificates
  • Letters of Credit (L/C) and other banking documents
• Djibouti free zone document processing, billing.
• Ensure compliance with import and export laws, regulations, and tax requirements as set forth by the Ethiopian Customs Commission, Ministry of Trade and Regional Integration (MoTRI), and National Bank of Ethiopia (NBE).

Logistics & Shipment Coordination

• Coordinate with suppliers, freight forwarders, shipping lines, customs clearing agents, and financial institutions to facilitate smooth cargo movement.
• Track shipments and provide regular updates to team members and management on shipment status and delivery timelines.
• Monitor and control import costs, including freight charges, handling fees, storage costs, customs duties, and demurrage charges.
• Ensure timely delivery of products or services by managing shipment schedules and addressing delays proactively.
• Maintain logistics documentation and archiving systems for audit and reference purposes.

Banking & Foreign Exchange

• Coordinate with banks to secure foreign exchange approval and process Letters of Credit (L/C), Cash Against Documents (CAD), advance payments, or documentary collections in compliance with NBE foreign exchange directives.
• Ensure all banking documentation is complete and submitted in accordance with regulatory requirements.

Record Keeping & Reporting

• Maintain accurate import and export records, including shipment databases and tracking systems.
• Analyze operational data and prepare reports to identify trends, issues, and opportunities for improvement.
• Support supply chain and inventory management activities.

General Support

• Provide general assistance to the Import/Export Manager or Logistics Head to ensure smooth supply chain and logistics operations.
• Perform other duties as assigned by the management.

Qualifications & Requirements

Education

• Bachelor’s degree in Logistics and Supply Chain Management, Business Administration or a related field.

Experience

• Minimum of 1–3 years of proven experience in import and export operations, supply chain, or logistics roles (junior to mid-level).