LOGISTICS MANAGER 113 views

 Main Purpose

Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Accountabilities

•  Assisting the Project Coordinator in the definition and follow-up of logistics activities in the project, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population

•  Ensuring and monitoring the implementation of logistics/technical activities in the project including the following:

•  Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)

               • WHS: implementation of water, health and sanitation activities

               • Supply: implementation and maintenance of an appropriate supply chain for the project

               • Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).

•  Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.

•  Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).

•  Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.

•  Participating in monthly reports according to guidelines

MSF Section/Context Specific Accountabilities

• Médecins Sans Frontières Spain brings medical humanitarian assistance to victims of conflict, natural disasters, epidemics or healthcare exclusion in Ethiopia.

•  The Medical Emergency Response Team in which this position set is in charge of the surveillance of the country situation and the emergency humanitarian response.

•  In such context logistics manager is asked to move in any Ethiopian region according to the need of MSF assessment or intervention in response to a humanitarian need.

•  Planning and Ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training, supply), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.

•  Leading an assessment team whenever required

•  Assess logistical needs concerning all logistical areas and propose intervention needs and strategies

       •  Cold Chain and Energy:

       •  Set up and ensure good functioning of active cold chain during immunization campaign.

•  Implement, brief and supervise cold chain during immunization campaign.

•  Transport, IT and security:

     •  Ensure fleet maintenance and equipment are compliant with MSF standard.

     •  Inquire, investigate and manage applied security during assessments and intervention in collaboration with Project coordinator.

    •  Trace, map and report movement of the team during an intervention.

    •  Ensure that all needed equipment, items and material needed for an intervention are functioning, prepared and packed.

    •  Check-up and supervision of the proper functioning of the computers, communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication during an assessment and intervention.

•  Supply, Administrative and Finance:

       •  Manage the procurement according to MSF supply standard on the field.

       •  Focal person for finance issues in case no administrative staff present.

Trace an itinerary for an intervention.

Education           Essential secondary education and technical diploma or technical university degree, preferably as an engineer.

Experience          Essential at least two years of working experience in logistics related activities. Desirable previous experience with MSF or other NGOs, and working experience in developing countries.

Languages          Mission language and local language essential

Knowledge         Essential computer literacy (word, excel, internet)

Competencies   •             People Management and Development L2

                             •              Commitment to MSF Principles L2

                             •              Behavioural Flexibility L3

                             •              Results and Quality Orientation L3

                            •               Teamwork and Cooperation L3