People and Culture Coordinator- Benefits & Compensation 40 views

As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 58 Area programs (APs) located in seven regional states of the country.  WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children.

Payroll Administration

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, allowances, taxes, and other deductions;
• Ensure payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, allowances, and other items that affect pay and /or WVE’s liability;
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and any changes to pay;
• Responsible for compensation/payroll administration, reconciliations to Workday outputs and other accounts;
• Develop WVE cost information for new plans and makes recommendations during manpower planning and budget preparation;
• Ensures compliance and review payroll for accuracy and analyze changes to labor and tax laws pertaining to benefits and reports necessary or suggested changes, keep best practices for learning;
• Conduct and completes regular salary, benefits, and compensations related surveys;
• Establish and contributes to and helps maintain the HR SharePoint to regularly update and keep inbound and outbound of information relevant to the assignment;
• Prepares and maintains accurate records and reports of payroll transactions;
• Facilitates audits by providing records and documentation to auditors;
• Identifies and recommends updates to payroll processing software, systems, and procedures;
• Develop a system, a mechanism and respond to payroll inquiries from WV employees;
• Proactively identify and mitigate all payroll related risks in due time and provide regularly prepared mitigations report;
• Prepare monthly, quarterly and annual report of payroll administration.

Benefits and Compensation

• Ensure that staff are aware on reporting of accidents and incidents timely;
• Responsible to report (end to end report) of all staff incidents on the reporting platform to EARO and keep records;
• Proactively update, prepare mandatory reporting templates and avail them for regular use;
• Provide monthly updated list of staff benefited through life insurance, GPA and pensions timely and consistently;
• Closely monitor and follow up on the reimbursement of salary on sick leave days from insurance companies;
• Administer benefit programs, consult with and advise employees on eligibility for all insurance (GPA & Life Insurance);
• Renew contracts with insurance companies timely for all entitled staffs;
• Participate in the procurement process of new insurances policies;
• Calculate employee payroll insurance deductions based on enrollment paperwork & notify the insurance company of those changes;
• Review staff separation process, termination benefits, payments and ensures timely completion of clearance;
• Leads the process of implementing pension proclamation requirements for the NO staff;
• Ensure that all WVE staff have PESSA identification Card, and their file is properly updated;
• Coordinate Regional P&C’s and ensure that staff at filed are enrolled for PESSA ID Card, insurance, taxes, etc.
• Facilitate the end to end process of employee retirement;
• Liaises with concerned government offices in relation to staff pension process, taxes, data updates etc.
• Provides support to hiring managers or designates person concerning decision on allowances and benefits of employees following the P&C Policy;

Staff recruitment, onboarding and orientation

• In support of P&C managers, coordinate and drive staff recruitment processes, including JD development, job advertisement, short-listing candidates, scheduling written tests and interviews, and follow-up on reference checks;
• Support new staff through the onboarding process, ensuring that they have been fully oriented on WVE policies and technical aspects of their job and expectations.

Workday/ P & C Information System

• Ensures all the new/rehire employee required payroll, benefits and compensation documents that are used to feed data into the database are complete;
• Encodes new/rehire data (Payroll data, change, increment, etc.) in to Workday database, Excel sheet and position control;
• Updates staff data on the Workday (HRIS) system, captures and ensures safe custody and exchange of staff confidential information, and stores information in a way that can be retrieved;
• Updates monthly P&C-Payroll reports and ensure they are timely and accurate;
• Keeping an up to date data of staff in an organized way for a better and timely decision-making purpose, and ensure personnel action letters are filed properly and captured in HRIS database;
• Keep and record monthly reconciliation of payroll information;
• Performs other duties as assigned by the supervisor

Required Professional Experience

• Five years of experience in a relevant human resources professional role, payroll, Benefit & Compensation, etc.
• A combination of Human Resource experience in the following areas: Remuneration, Benefits & Compensation, Payroll administration, HRIS,
• Experience managing people and payroll in an International NGO and/or supporting grant -funded program.

Required Education, training, license, registration, and certification

• Bachelor’s degree required, MA preferred in human resources management, Business Administration, Accounting, or related field and/or equivalent practical experience.

Preferred Knowledge and Qualifications

• Excellent oral and written communication skills
• Knowledgeable of Ethiopian Labor Laws, Tax laws , Pension laws and relevant requirements.