Project Administrator 70 views

Duration of the assignment: 16 months

Answers to: Project Manager and CIAI Country Administrator

ABOUT CIAI

CIAI, Italian Association for Aid to Children (CIAI) is an Italian NGO established in Italy in 1968. It has been recognized as non-profit organization in 1981 (by Decree of the President of the Italian Republic N. 899), and as Italian NGO on August 2nd 2000 (by Decree of the Italian Ministry of Foreign Affairs n. 2000/337/0035875). In Ethiopia CIAI has been first registered in 2003, and has been re-registered under the Agency for CSOs n°1123 of May 14th 2019 (Civil Society Organizations Proclamation n°1113/2019). Since its recognition in Ethiopia, CIAI has been closely working with governmental and non-governmental partners in order to upgrade their capacities to foster the wellbeing of vulnerable and disadvantaged children. In its projects CIAI strives to guarantee the access to quality education and protection services through direct support to children, families, communities and local authorities. CIAI always works in close relation with communities and local authorities to foster ownership and create a sustainable safe and conducive environment for children in the Country. CIAI is currently working in Addis Ababa, Tigray Regional State, Oromia Regional State and Southern Nations, Nationalities and Peoples’ Regional State.

CIAI ​​is a Child safe organization and is committed to the safeguarding and protection of children. The selected candidate will be asked to adhere to CIAI standards and principles, and sign the CIAI Child Safeguarding, the Protection Policy and related documents, providing in advance also his/her job references, letter of interest, updated CV and criminal record.

Tasks and responsibilities:

The Project Administrator is responsible, together with the Project Manager, for the correct implementation of the expenses related to the project. In particular:

• Monthly preparation of chronological expenses (ledgers), which need to be sent CIAI’s Country Administrator and the Project Manager by the 5th of the month.
• Verification of the expenses made by checking every single expense receipts before sending it to the Country Administrator.
• Monthly submission of expense receipts to the Addis Ababa office both hard and softcopy.
• Daily check of the project cash and bank balances.
• Cash and bank reconciliation at the end of the month with the support of the Project Manager.
• Making sure that the procedures for the purchase of goods and services are done in accordance with the internal procedures of CIAI, the donor and the Ethiopian government.
•  HR Management with the support of the Project Manager (contracts, salaries, holidays, leave requests, performance appraisal.

Minimum requirements:

• Degree in Economics, Accounting or equivalent
• Previous experience of at least 5 years in Administration or Finance management for development projects
• Excellent knowledge of IT (Microsoft Office) and of the main accounting software
• Excellent spoken and written knowledge of English and Amharic
• Ethiopian citizenship, work permit or Origin ID.