Roving Logistics Manager 32 views

INTERNAL AND EXTERNAL VACANCY  ANNOUNCEMENT   For Roving Logistics Manager

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: EMS09

Salary and other benefits: Gross salary ETB 42600 up to 48,772

Insurance – (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

 Seniority Allowance – paid depending up the years of service.

              Female candidates are highly encouraged to apply for this position.

on the front lines, treating and preventing malnutrition across more than 45 countries, assisting more than 21 million people.

We save the lives of children and their families. We are there for them before and after disaster strikes. We enable people to provide for themselves, see their children grow up strong, and for whole communities to prosper. We constantly search for more effective solutions, while sharing our knowledge and expertise with the world. We push for long-term change.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1985 responding to both chronic and acute needs through a multi-sectoral strategic approach where Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and Hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS) are integrated in order to maximize impact on people’s resilience.

Action Against Hunger currently operates in 5 different regions with an anticipated 2020 yearly portfolio of $20M of emergency and resilience building programs, research and innovation. We have a country team of about 550 staff working out of 18 field offices and sub offices across Ethiopia.

Our main donors in Ethiopia are ECHO, Europaid, UNHCR, OFDA, BPRM, SIDA, EHF, WFP, UNICEF and others.

General Assignments / Scope of the Role:

The Roving Logistics Manager’s role purpose,engagement and delivery is:-

Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

§  Provide Capacity Building/Training (including LINK and KitLog) for teams in the Bases/Capital

§  Fill Base Logistics positions during the gaps and when requested by the Line Manager

§  Participate in emergency need assessments and Bases opening and closures

§  Provide support in preparation of LOG documents needed for Audits

§  Review and Compile Mission Logistics, Donor and Field Reports per need

§  Additional Responsibilities requested by the Line Manager

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

§  Assess gaps of the logistical capacities of the bases and provide SWAT analysis to CLM with possible solutions

§  Provide general logistics training (LINK and KitLog), and refresher training where necessary according to plan and/or upon request from the CLM

§  Fill gaps at the base and capital level whenever the Base Logistics position is vacant

§  Provide support to the base during new program launch/bulky procurements/supply process

§  Participate in emergency need assessments upon request and participate in emergency operation set up

§  Carry out market surveys in bases upon CLM request and in collaboration with DCLM

§  Review reports generated by each bases on a monthly basis

§  Provide constructive feedback to the base and compile reports according to the KitLog standard

§  Submit the final report to CLM before the 5th on monthly basis

§  Prepare logistics audit files to be sent to HQ/Auditor when requested

§  Participate in the new budget preparation, forecasting procurement/supplies of costs from procurement follow up database in collaboration with DCLM and provide the final draft to CLM for validation

§  Participate in preparation of Project Procurement Plan (PPP) and Supply Plan (SP) during the process of proposal development in consultation with the programs

§  Actively participate with the CLM/DCLM in reviewing LOG systems/processes whenever requested by CLM

§  Perform any other duties assigned by the Line Manager

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)

§  Ensure timely tasks delivery with attention to the quality as per PoA and ToR

I.          Supervisory Responsibilities

            N/A

II.        Gender Equality Commitments  

·    Foster an environment that supports values of women and men, and equal access to information.

·   Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

·   Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.

·    Value and respect all cultures.

III.      Fiscal Responsibility

·   Ensure that the Base Logistics Officers are utilizing allocated budget in timely manner

IV.     Physical Demands

·  While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own

work accurately so that only minor corrections are needed on an infrequent basis.

·  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

V.   Working Conditions, Travel and Environment

The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.

VI.   Additional Tasks

· Ensure gender mainstreaming in the Logistics  department

·  This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and is responsible for reporting and communication of progress and achievement of the specific assigned task.

I.  Required Qualifications and Professional Experience

·  College Degree in Logistics/Supply Chain and related fields from a recognized educational institution

II.    Required Skills & Competencies

·         Good communication skills

·         Planning and Organizational skills

·         Adaptability

·         Good level of spoken and written English

·         Flexibility

·         Excellent knowledge of logistics procedures

·         Computer knowledge (Word and Excel)

·         Experience in Procurement, Stock management and Asset management

·         Budget management

·         Negotiating skills

·         Good analytical capacity