About CRS
Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia’s most vulnerable communities. Moving beyond emergency response, CRS’ disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS’s humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes gender equality, mobilizes for immunization and mitigates the impact of HIV.
As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.
Position Title: HR Assistant-Timesheet Administrator
Department: Human Resources
Duty Station: CRS Ethiopia/Addis Ababa
Required Number: One
Employment Term: Definite Period-Six months with possibility of extension
Reports To: Senior HR Officer
Application Deadline: November 5, 2021
Job Summary:
You will majorly provide support to the timely completion & submission of Country office and Filed offices effort reports on behalf of employees with no accesses (permanently & temporarily). You are required to meet specific HR service needs that support high-quality programs serving the poor and vulnerable. You will deliver quality support in your role, applying clearly defined HR processes, procedures and service standards.
Job Responsibilities:
- In liaison with field and country office point persons and/or supervisors, identify employees with no Insight access.
- Collect the manual time sheets and/or timesheet data templates from respective offices and verify whether the information provided is complete and approved appropriately.
- Verify the timesheet that is submitted by employee & approved by the appropriate immediate supervisors is correct.
- Encode the manual timesheet of employees with no accesses collected from offices into insight (Oracle Timesheet system).
- Connect with Immediate supervisors for online approval and HR representatives to generate reports that verify the Timesheet is approved and submitted.
- Report systematic, administrative and logistical problems in relation to the concerned and get timely solution.
- Provide training & guidance to employees joining CRS below Grade 8 as requested & dictated by supervisors & HR Manager respectively.
- Support other HR activities in relation to data management, documentation, recruitments & employee benefit administration as dictated by the immediate supervisor and or HR Manager.
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Job Requirements
Typical Background, Experience & Requirements:
Education and Experience
- Completion of 1st Degree or Completion of College Diploma in Computer Science/ Information Technology (IT), Business Administration Information Systems/BAIS/, Administrative Service Management and Technologies Systems /AMTS/, Business/Public Administration, Human Resources Management, Management Information Systems /MIS/, Secretarial Science and Office Management /SSOM/, Statistics, Social Science or a related field.
- 2 years for 1st Degree or 6 years for College Diploma
- Experience using MS Windows and MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.
- Experience with Effort Reporting and Human Resources Information system or hands on ERP or Oracle is a plus.
Personal Skills
- Excellent organizational skills with great attention to detail
- Able to maintain confidential information
- Strong customer service ethic and abilities
- Self-motivated to perform routine tasks independently and meet deadlines
- Good verbal and written communication skills
More Information
- Address Addis Ababa
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc
