REACH-Logistics Assistant Job at ACTED, April 2024

Job Description

Contract Type: 3-month service contract with a high possibility of renewal following successful completion.

Direct hierarchy: Reports to REACH-Operations department with support from ACTED/REACH Logistics Department

Start Date: ASAP

Background on IMPACT and REACH

REACH was born in 2010 as a joint initiative of two International NGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for emergency, reconstruction and development contexts, supporting and working within the framework of the humanitarian reform process. REACH facilitates information management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation analysis using satellite imagery; (c) provision of related database and (web)-mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organization manages several initiatives, including the REACH Initiative. IMPACT was launched at the initiative of ACTED, an international NGO headquartered in Paris and present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its field intervention.

We are currently looking for a REACH Logistics Assista to support our team in Ethiopia.

I. Main objective:

This position will support the REACH Team and Logistics Department to:

· Ensure that efficient and effective logistical support is provided for the REACH Ethiopia mission in collaboration with the Logistics Department of ACTED.

II. Duties and Responsibilities

· Carry out all necessary procurement for REACH’s mission in Addis Ababa based on ACTED’s procurement guidelines.

· Raising, receiving, and registering order forms, collecting quotations, drafting procurement memos/contracts/purchase orders, and liaising with the ACTED’s logistics officer in Addis Ababa when approval is needed.

· Create and regularly update the procurement folders for each ongoing program based on purchase scenarios.

· Follow up on ACTED/REACH requirements for fleet needs and liaise with the suppliers to ensure that vehicles are available upon request.

· Ensure overall compliance with transportation management, motorized assets fuel management & procedures by drafting the required documents and requesting the necessary internal approvals.

· Ensure overall compliance with assets, properties, and premises management procedures by drafting the required documents and requesting internal approvals.

· Control stock in & stock out of any office and project materials under his/her or any stock keeper’s custody.

· Ensure ACTED standard procedures and documents for stock and warehouse management are used and in place.

· Prepare and share the Monthly logistic report with ACTED’s logistic officer and Capital logistics department.

Protection Mainstreaming

· Promoting and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED/REACH staff, partner agencies, casual labors, etc.)

Other:

· Any other duties, assigned by the Line manager, required to support the running of REACH/ACTED activities.

Job Requirements

Qualification, Experience, and Technical Skills

· BA in Logistics Management, Supply Chain Management, Business Management. other related fields.

· Minimum of 2 years of relevant, full-time work experience in Logistics and Warehouse Management and Administration in NGOs, with donor-funded projects

· Team player, and able to work independently.

· Ability to coordinate multiple assignments.

· Strong interpersonal skills and positive professional attitude

· Good computer skills; MS Excel, Word, PowerPoint, and Outlook

· Skills in Web Conferencing Applications, information management systems

· Basic English language skill is required.

Additional Skills

· Communication: Clear and effective communication is essential for coordinating with team members, customers, and vendors.

· Organization: Keeping track of information and resources to use them effectively.

· Time Management: Efficiently managing time to meet deadlines and coordinate logistics activities1.

· Data Entry: Inputting data accurately into computer systems or databases1.

· Microsoft Office: Proficiency in Word, Excel, PowerPoint, and Outlook for various office tasks1.

· Inventory Management: Tracking inventory levels and maintaining accurate records1.

· Shipping and Receiving: Coordinating the shipment and receipt of goods.

· Order Picking and Packing: Preparing and packaging orders for shipment.

· Load Planning and Routing: Organizing and planning the most efficient routes for transportation1.

· Driver Management: Overseeing and managing drivers and delivery schedules1.

Application Procedure:

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 6th April 2024 with the subject line “REACH Logistics Assistant– Addis Ababa”

Do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that REACH reserves the right to shortlist on ongoing basis. Only the shortlisted candidates will be contacted.

REACH will at no stage of recruitment process request candidate to make payments of any kind. Further, REACH has not retained any agent in connection with recruitments.

REACH is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. REACH has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with REACH will be expected to sign REACH’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

REACH is an Equal Opportunity Employer.

More Information

Address Ethiopia
Experience Level Junior
Total Years Experience 0-5